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1. Why Hotel Phillips?

Experience the personalized service of a boutique hotel. Our attention to detail is honored by a membership in Preferred Hotels & Resorts Worldwide in 2001. Hotel Phillips continues a tradition of hosting Kansas City's upscale events, in our 5,600 square feet of function space. Just a few blocks from the convention center and within arm's reach of the city's finest attractions, you'll find endless sightseeing choices. We can accommodate a group of up to 250 people on the Mezzanine Terrace for a cocktail and hors d'oeuvres reception or 160 for a plated sit-down dinner.

Most couples make firm reservations 6-12 months in advance. Availability varies by season, and we are always happy to check availability on dates you have in mind.

A deposit is required to reserve space for your preferred date. The amount will be based on the size and date of your event, and is due with the signed contract. Deposits are non-refundable and credited toward the final account balance. Four to six weeks prior to the event we will finalize all food and beverage selections. At this time you will receive an estimated food and beverage invoice that will reflect the expected guest count. Upon receiving the invoice 50% of the estimated total is due. The remainder of the balance will be due 72 hours prior to your event, along with a final guest count. If paying with a personal check, payment must be received 10 days prior to your event.

All food and beverage arrangements, audio-visual needs, and room rental contracted through the hotel's catering department are supject to a 20% service charge and current sales tax of 9.35%. Hotel Phillips provides off-white table linens, linen for buffet tables, house china and glassware as part of the food and beverage minimum. Chair covers and additional decorative accents will all be priced individually upon request. Wedding favors, place cards, additional decorations are the responsibility of the guest to store and remove after your event. Our staff will be happy to place any of these items on your behalf, service fees vary based upon the item. All arrangements will need to be made with your wedding coordinator in advance.

Daytime events are scheduled betwen 11:00am and 4:00pm. Evening events may be scheduled between 6:00pm and 12:00am. Access to ceremony and/or the reception site for decoration prior to the scheduled start of your event are subject to availability and may incur additional charges.

Menu selection and planning may begin one to three months prior to your event. At that time all arrangements with vendors should be finalized and your catering manager will require a complete list of vendors complete with a contacts' names, phone numbers, and addresses.

Hotel Phillips provides all food and beverage for each event. Exceptions are made for wedding cakes made and delivered by client's choice of bakeries. There is a $2.00 per person cake-cutting and plating fee.

We would appreciate final menu selections no later than three weeks prior to your event. Menu prices are subject to change based on availability of specific products. Food and beverage guarantees are required three business days (72 hours) prior to your event. From the time of contract we will allow a 10% attrition in total attendance to your agreed-upon expected attendance without penalty. If your attendance falls below the allowed attrition and addtional service charge will be added at $15.00 per guest for a daytime event, and $25 per guest for an evening event.

A selection of entrees for a sit-down meal may be offered to your guests. If the group chooses to offer more than one plated entree the number of choices are finite and will be charged at the higher priced item. An exact entree count is required with the final guarantee and is the responsibility of the group to provide place cards that will designate your guests' entree selections. When ofering a plated dinner younger guests may choose from either a smaller portion of the chosen mean, or a more traditional favorite such as chicken fingers and macaroni and cheese.

7. Does Hotel Phillips offer any special guest room rates for wedding parties?

We would be pleased to extend to you and your out-of-town guests a preferred group rate, based upon the size of your group and the hotel's availability. Group rooms can either be blocked with a standard room contract of any size beginning with 10 rooms, or can be made available as an event rate. Contracted rooms are confirmed at the time of contract and are guaranteed. Just as the hotel commits to hold the rooms for your guests, the contracts obligates you to commit to fill those rooms. Penalties may apply to contracted rooms not fulfilled. Event rates are simply a discounted rate available to all those who cite your event upon making their reservations. Event rates are subject to availability and therefore may not be available if the hotel reaches a certain occupancy. Please speak to your wedding coordinator for more details.